Camp Policies & Procedures
"Walk-In" Registration Information
Parents are encouraged to register in advance, but we understand that for unforeseen reasons, parents sometimes need to register at the last minute. If you find yourself in this situation, you can enroll online up until the 8:00am on the Monday before camp begins, if the camp program is not already sold out.
Applying For a Refund
If you wish to cancel your camp registration and would like to apply for a refund click here to complete a refund form.
Applying for a Refund — Medical Reason
For a cancellation due to a medical condition that directly impacts the camper attending, CDSC requires a signed physician note scanned to our office (firstname.lastname@example.org) prior to the start date of camp. The camp registration may be transferred to another camp session in the same year that is not sold out (full credit; no additional fees)
Rules (for credits for medical reason)
Credit is non-transferrable except to a direct sibling
Extended care fees can be credited
Applying for a Refund — Non-Medical Reason
For a cancellation due to a non-medical reason, CDSC provides the following options (depending on the time of year):
Transfer to another camp in the same year that is not sold out (100% credit)
Transfer the camp session to a direct sibling for that week or another week that is not sold out 100% credit) A registration form must be completed for the sibling prior to the start of camp.
Transferring From One Program To Another OR To Another Week
If you wish to transfer your child(ren) from one camp program to another, please click here to request a transfer.
Transfer rules are the following:
The camp program must be available and not sold out (see website for availability).
Transfer requests must be completed no later than one week prior to the start date of the original camp program.
Completing Required Forms
All campers must complete the necessary camp forms in order to participate in CDSC Camps.
Reporting Illnesses & Absences Due to Illness
A CDSC camp director should be notified if your child is ill, especially if the illness is communicable. The CDSC staff will post a notice of communicable illness (confidentiality is respected) to notify the parents of all children that may have been exposed. Families are still responsible for paying tuition for the day of the absence. Additionally if we feel that your child is showing symptoms of illness we will contact the parent and ask that the child be picked up for their health and the health of others. There are no camp make up days due to sickness or other.
Prescription medication shall be administered only after receipt of written authorization from the camper’s parents or guardian. Parents must provide any cautionary information specific to the medication. All medication MUST be labeled and stored in the original prescription container. Medications shall be stored in a secure area that is inaccessible to campers. (Medications such as epi-pensand inhalers that campers need to have readily accessible may be kept with the camper). All non-prescription medications will be kept away from camper and in the Camp Director’s control. This includes “innocuous” over the counter products such as: cough drops, aspirin, and cold medications. We treat these as “medications” and they can only be administered by the Camp Director or Senior Counselor with written parental consent. They are not to be available to the child at camp and are not allowed in their lunch box or back pack.This safety precaution is necessary to avoid misuse and “sharing”.
Your child must be signed in and out at drop off and pick up. You must initial the attendance form. Each child must be brought into the location and signed in by an adult. Signing in and out is a critical part of us tracking the children throughout the day.
Authorization on the Release of Children
We will not release a child to anyone who is NOT listed on the emergency contact form authorized by the parent. A child will not be released to anyone under the age of 18. We will ID anyone we do not recognize, therefore if you have someone picking up your child make sure they have photo ID with them.
CDSC staff uses the positive techniques of guidance, including logical or natural consequences applied in problem situations, redirection of children to more acceptable behavior, anticipation of and elimination of potential problems and encouragement of appropriate behavior rather than comparison, competition or criticism. Consistent and clear rules are established. Staff members encourage children to solve problems rather than imposing solutions. Our counselors help children to recognize and respect one another’s feelings. Counselors encourage pro-social behavior such as cooperation, helping, taking turns and constructive verbal communication to solve problems. The goal is to help children internalize rules and become self-directed in their behavior. CDSC reserves the right to dismiss a child for consistent behavior that makes it difficult or impossible for the staff to meet his/her needs and/or the needs of other children in the group. This will occur without a refund (or portion thereof) or credit towards a future program. This will occur only after parent/staff discussion has occurred.
For the safety of all of the children in the Summer Camp Program, physical fighting is absolutelyprohibited and will NOT be tolerated. Therefore, any fighting offense may result in immediate suspension from the program.
If your child continuously displays inappropriate behavior (i.e. Fighting, Stealing, Abusive Language, etc.) she/he may be dismissed from participating in Summer Camp indefinitely.Payment for suspended or expelled camp weeks is not refundable.
Parents/guardians are asked to apply sunscreen to their child(ren) before they arrive each day. Staff will assist and supervise children in reapplying sunscreen to exposed skin prior to outdoor activities. If sunscreen is needed and a child has not provided their own, the camp may provide sunscreen unless there is written notice to the contrary from a parent or guardian. Children in the program may apply sunscreen to themselves under direct supervision of a staff member. Sunscreen sent to camp must be labeled with the child’s first and last name.
Electronics, Toys, Trading Cards & Pins
CDSC strives to provide a program free from video games, cell phones, audio players, and other distractions. Please do not permit your child to bring any of these items to camp as they will be busy throughout the camp day and these items also tend to get lost or misplaced when brought to camp. CDSC will not be held responsible for any damage or theft of such items.
Lost and Found
Should an item become lost, it is the child's responsibility to help locate the item and to inform Camp Staff that there is an item missing. Staff will inform the group when an item is missing. A"lost & found" box is available and will be shown to the campers several times a week. Please check your child's belongings daily as the box fills quickly.
PLEASE LABEL ALL BELONGINGS!